Private Practice Website: Should You Hire a Pro or DIY?

As therapists in 2016, we understand that having a functioning, informational, and attractive website isn’t just a good idea-it’s a necessity. But if you’re just starting out in private practice, it can be intimidating to build one from the ground up. How do you design your home page so a user can easily navigate and find what they need? How do you present information in a way that isn’t overwhelming or too “busy”? What’s the best way to make sure your content is mobile-friendly? And even when you figure out the answers to these questions, how do you make the vision in your head actually become reality on a website?

The Power of Online Presence: Blogger Dawn Friedman uses her Advanced SEO Skills to Rank High in Google

540496_160644944100475_625876816_n Discover how some very successful mental health professionals use blogging, social media, and other technologies as powerful tools for their therapy practices.

Dawn Friedman, MSEd LPC, is a clinical counselor specializing in issues surrounding family building, including infertility, adoption, pregnancy, and parenting. An early adopter of technology, Dawn started a blog that became the basis of her strong online presence and has helped her grow a thriving practice. Read about her story here:

When and how did you first start putting time and effort into maintaining a strong online presence?

Back in 2001, I started a personal blog that I continued for about ten years. In that time, blogging went from a fairly introverted way to journal to a massive (and competitive) industry. Because I had started early, I got to see the field of blogging really take off and learn it as it happened. So when I turned to blogging for a private practice I hadn't opened yet (about a year before I planned to launch), I already had a strong understanding of how blogging and other social media work. 

Starting my professional blog a year before my practice opened gave me time to play around with the design (in WordPress) and think about how to lay it all out. It also gave me the space to find my blogging voice. I wasn't sure how to switch from personal writing to more careful disclosure as a therapist, and it took some time and bumbling around to figure out how to be friendly, open, and myself without giving away so much information that it might overwhelm a potential client. I started out way too impersonal and over time let myself loosen up and have more fun with what I wrote. The advantage, too, of starting a year in advance is that having a living, breathing web site that was already getting some traffic made it much easier to start showing up in local searches once I was ready to launch. The blog was already going, and I just needed to focus on creating the pages that described my services, hosted my paperwork, etc.

Please describe what social platforms you currently use.

I used to do social media consulting on the side back in my personal blogging days. What I told clients was to go and claim your online real estate, which means grab the Twitter handles, the Instagram names, etc. Even if you're not going to use them, you don't want someone else to have them. So technically, I have most of the social platforms, but I don't use them all. Many of them you can keep alive passively (WordPress blogs will automatically post to Twitter, LinkedIn, Google Plus and Facebook if you're using JetPack). Once you have all your accounts lined up, you can figure out which ones make the most sense for you to put more work into.

For me, I put the greatest effort into my blog and website.  I've worked very hard on my search engine optimization (SEO) and am on the front page for most of the local searches that I've targeted. The second place where I put in effort is on my Facebook page. I have a professional page and a personal account. My personal account is on lockdown with the privacy settings but I assume anything posted on the internet could potentially show up on a client's screen, so I bear that in mind when I'm posting. That said, I've found that Facebook is the social media site that will drive the most traffic -- especially local traffic, which is what I want -- to my site. I have my blog automatically post new updates to my professional page, and then I share from my page to my personal account. Since doing this, I've seen an increase in traffic, and more people have liked my page. So overall, I do invest some time into Facebook, but I'd rather spend more energy on my blog. It's a very personal choice, and there's no right way for everybody.

About how much time do you devote to your online presence? How do you balance it with your other work responsibilities?

Back in my journaling days, I would blog daily. Now, if I can post six to eight times a month, I'm pretty happy. I'd like to post more because I really enjoy it, but I just get too busy. Other than putting out new content, I also spend a few hours each month updating my site, playing around with my theme, changing out my front page picture, and looking at my stats to see where I can consolidate pages or tighten up my menu. I keep an eye on the number of hits the different pages get. For example, I realized that the part of my site that people clicked the least amount was "Services," so I turned it into a menu header. This led to an increase in clicks directly to services people are interested in. I also am always tweaking and adding things that might help my search engine optimization, which I think is a lot of fun because it's like a game!

What kinds of things do you use to inspire your content creation; what do you write about?

I usually write about things that tend to come up a lot in sessions. For example, many of the children I see struggle with anxiety, and I get quite a few questions about that subject too, so I wrote a three-part series on child anxiety. I also write about books I've read -- counseling related or not -- share fun music videos, and highlight local events that my potential and current clients might be interested in.

I will add that sharing local resources helps me in several ways: It gives me a writing topic, it allows me to share good information with readers who will welcome it, it lets me to network to get that resource up on my blog, and it improves my local SEO. I mean, it's fun to get readers from all over the world but unless you live within driving distance to my office, you're unlikely to become a client or refer me to someone you know. Sharing local events makes it clear that I want to be a resource for my community here in town, and it's also much more likely to be shared by locals on Twitter or Facebook. Win/win!

Back when I did social media consulting, I'd tell people to share the kinds of things you might find yourself talking about at a dinner party. What interesting, fun anecdotes do you have? What thought provoking things have you come across? Even though things like SEO and header tags are important, sometimes you have to put aside the worry and just write. Find your voice first, and your blog will benefit you even if you don't do all that social media stuff "right." Trust me on this. If people like what you write, they will share it, and that will help your traffic. Also, people who click to you from a directory or a Google search will have the opportunity to get to know you, which will increase the chance that the people who call you will be a good fit for your practice.

Just write!

How do you best balance personal and professional in your online activities? Please give examples.

This was a tricky thing to figure out, and it's something that I still reflect on regularly since I think ethics demand that we always be thoughtful and aware about what we share and how that might impact our clients. I do know that I tend to be more comfortable with disclosure than some therapists, and I think that's a matter of personal style. On the other hand, I've seen therapists share way, way more than I'd be willing to do (And I say this having lots of published essays out there that will give any client with Google the opportunity to learn my kids' names, my political beliefs and my personal philosophies on a whole bunch of things). 

Generally, I've decided that I will share anything on my blog that I might share in a session. For example, I might write about a parenting challenge I've faced personally to illustrate a developmental phase presenting in a client's family because that's something we might talk about together in my office (Note: I always get my kids' permission before posting stories about them). When I want to write about something that might make a client even slightly worry that I'm talking about him/her, I'll write about a fictional character. In the series on anxiety, instead of using a fake Jane Doe, (which might lead a client to think I'm writing about his or her child) I wrote about Goldilocks. This allows me to illustrate ideas without threatening anyone's therapeutic relationship. I've written about Harriet the Spy and Ramona Quimby, too, to talk about kids. Other therapists might like using characters on television shows or movies. Using fictional characters not only protects clients from thinking they're seeing themselves in what you write, it's also a fun way to call out cultural touchstones that speak to you.

What is some tangible evidence that your online presence has grown your business?

I've had many clients come to see me because of something they've read on my blog. Someone will share something I wrote on Facebook, and another person will see it, click through, and see that I'm a therapist and then call me. I've also had people go looking for a therapist and stop to read my blog first. Sometimes people tell me that they've read my blog for several weeks or months before making that leap. Having that updating, ongoing resource made it easier for them to feel safe making the call. Some clients say that they want to see me even though I don't take their insurance because they like what I said about a particular topic or feel like they would be comfortable with me. In other words, they want to see me, not just whatever therapist answers the phone first.

Also my blog and attention to SEO has kept me on the front page of local Google searches for my target market. That's huge and has definitely been a tremendous help in my practice building. It's not just potential clients, either. Referral sources use Google, too.

Besides attracting clients, what other ways has your strong online presence helped you?

My blog has helped me secure speaking and writing gigs. I've stepped way, way back on my professional writing since working on my practice, but both my personal blog and professional blog have brought editors to me. Networking is also easier when you have a great web site. It's fun to meet someone for coffee and have them say, "I already know this about you..." It makes starting those conversations easier.

What have been some of the biggest challenges you’ve encountered creating and maintaining your online presence?

There were some technical challenges I had when I first started my professional blog. I was using the URL I had used for my personal blog so that I wouldn't lose out on traffic. I had to change the URL and needed a 301 redirect to maintain that traffic. This is one of those things that sounds scary and complicated, but is actually pretty easy. There's a great explanation of how to do this on Wordpress if you're ever in need.

Beyond that, it's easy to become overwhelmed or to think you need to use every bell and whistle available. I tend to try out new things for a little while, then drop them if they're not useful. Part of this is that I just like learning this stuff, but I do have to watch my time constraints. It's way more fun to me to create a great, shareable image on Canva than it is to write up my case notes, so sometimes I reward myself with online tweaking when I'm all caught up on paperwork.

Also it's tempting to save things. Like save that great metaphor for my next talk, or save that terrific example for writing I might publish elsewhere. I've since learned that the more I give, the more I have to give. Memoirist Annie Dillard said:

"One of the things I know about writing is this: spend it all, shoot it, play it, lose it, all, right away, every time. Do not hoard what seems good for a later place in the book or for another book; give it, give it all, give it now. The impulse to save something good for a better place later is the signal to spend it now. Something more will arise for later, something better. Anything you do not give freely and abundantly becomes lost to you. You open your safe and find ashes."

It's true. The more you write, the more you share, the more you will create. To hold back is a little bit like never adding weights to your lifting routine because you want to save it for when you're stronger. It's the exact opposite really.

What tips or resources can you recommend to help therapists who are new to the online world of blogging, social media, SEO, etc.?

I really like Amy Lynn Andrews for her series on starting a blog. I send her information to people all of the time. It's clear, it's easy to implement, and it works. I also like her newsletter for staying up to date on different tools that might be useful. She's not specific to counseling, but I always learn something, and even though she's super beginner-friendly, she also points to other resources for when you're ready to dig deeper into social media and SEO.

Dawn Friedman MSEd LPCphoto-225x300



Can I Feature Your Private Practice? Content Creation Opportunities on Toolbox

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Talk to thousands about your practice by submitting content for Private Practice Toolbox.

I've written a lot about the importance of content creation in building a professional online presence, creating value for website visitors and social media followers, and establishing yourself as an expert in your specialty area.

Incoming links to your practice website boost SEO, boost traffic, and establish credibility. It's always better to create content for larger websites. Well, here's your chance to shine. I want to feature you on THIS blog in 2013! Here are 4 ways you can be featured:

1) Pitch a guest blog 

I'm always looking for guest posts from qualified individuals from a variety of fields who can share insights about how to run, manage, market, and thrive in private practice. I recently started working on my PhD and I'm not able to blog as often as I used to. I'm open to posts from professionals outside the mental health field as well. Attorneys, accountants, SEO experts, marketing, website design, interior design...If your expertise can help private mental health practitioners build successful businesses, pitch away!

2) Be featured in my"Adventures in Private Practice" series

Answer the following questions and submit them with a photo, a brief summary of your practice and a link to your website here.

  • Tell me a little about your practice…
  • Why did you decide to open a private practice?
  • Clients that therapists find to be the most “difficult” are sometimes the ones who can teach them the most. What have you learned from your toughest clients?
  • What’s your biggest pet peeve about private practice?
  • How did you discover or develop your practice “niche”?
  • What resource (book, website, person) helped you the most when setting up your private practice?
  • What has surprised you most about being in private practice?
  • Has your private practice helped you grow professionally? How so…
  • Has it helped you grow personally, too? How so…
  • Being a therapist can be emotionally exhausting. What do you do to care for your own emotional and psychological health?
  • How do you cope with the inevitable stressors involved with being your own boss?
  • What personal strengths have helped you succeed in private practice?

3) Be Featured in a "A Day In The Life" Series 

How do private practitioners spend their time? What does it take to create a thriving practice? Track your private practice activities for one day. Submit a word doc, photo, practice summary, and link to your practice here.

4) Be feature in my "Virtual Office Tour" series

Submit a video tour of your office space and I'll feature it on this blog! Submit you information here. Peek inside other therapist's offices.

Other ways to connect with private practice resources:

Join the Private Practice Toolbox Facebook Group

Join the Twitter conversation using hashtag #practicetoolbox (I'm @julie_hanks)

Join the 2013 Therapist Blog Challenge for help creating regular content on your private practice website.

Creative Commons License Martin Fisch via Compfight


2013 Therapist Blog Challenge

Build your practice and attract more clients to your practice by creating regular content on your private practice website. I'll make it easy for you!

Welcome 2013! I tell my private practice consulting clients is to have an integrated blog on their private practice website and become a regular online content creator. Potential clients are searching online for your services and I want them to be able to find you more easily. Here's how blogging can help.

Why is blogging on your private practice website important?

  • Fresh website content boosts search engine rankings/SEO (remember Google is my #1 referral source)
  • It add value to your website visitors and give them a reason to come back to your site
  • It gives you valuable content to share on social media that direct people back to your website
  • It helps you to strengthen your online presence as an expert
  • It allows potential clients get to know you and your practice philosophy

Why are some therapists hesitant to start blogging?

  • They don't know what to write about
  • They think they have to write totally original content
  • They think they have to write a "dissertation" (blogs posts only need to be 300-600 words)
  • They haven't found their "blogging voice"
  • They don't have the "time"
  • They're scared

To participate in the 2013 Therapist Blog Challenge:

  • Post your practice website link in the comments below.
  • Watch for my suggested blog topic twice each month. I'll come up with the content idea so you don't have to. I'll title and number the posts "Blog challenge #1" ... so you can keep track.
  • Write your 300-600 work blog article that week for your private practice website.
  • Post your blog article link in the comment section on the corresponding post here on this Toolbox blog.
  • Read and share other therapists articles.

Pretty easy, huh? So, are you IN? By the end of the year you'll have at least 24 articles on your website!

Blog challenge #1 coming soon....

Remember to post your practice website below and any questions you have. And please invite colleagues to join in. This will be fun!


(c) Can Stock Photo

Top 10 Toolbox Posts Of 2012

As 2012 draws to a close I thought it would be fun to look back and to see which posts had the most impact and generated the most interest based on unique pageviews. Included in this top 10 list are posts that published during 2012. If you're new to Private Practice Toolbox this will give you a good overview of the ground we've covered this year.

10) 10 Things I Accidentally Did Right In Building My Private Practice

9) The Hazards of Being A Therapist

8) 9 Ways To Get Doctor Referrals

7) 5 Common Myths About Private Practice

6) The 3-Letter Word That Gets More Clients

5) Social Media Marketing Checklist: 10 Steps To Building A Stronger Online Presence

4) How To Get Paid For No Shows

3) What They Don't Teach You In Grad School

2) 20 Ways Shrinks Stay Sane

1) Join the Private Practice Toolbox Facebook Group

Honorable Mentions

Most Twitter Retweets (287 retweets)

Social Media Marketing Checklist: 10 Steps To Building A Stronger Online Presence

Most Facebook "Likes" (128 likes)

20 Ways Shrinks Stay Sane

Was there a particular post that you found helpful in building your practice? Feel free to share the link in the comments below.

Stay tuned for a fun 2013 Therapist Blog Challenge starting next week. I'm going to help you find your blogging voice, get beyond your fears, improve your SEO, and help you become a valuable content creator in 2013!

(c) Can Stock Photo